Scientific Project Executive
Key roles and responsibilities
Project and task management
- Responsible for supporting tasks within allocated projects. Partnering with Senior Medical Writers/Medical Writers (SMW/MW) and receiving support from wider SAPM team, as required
- Developing basic knowledge of project stages, to enable anticipation of the next step in a project and to proactively contribute to project progression
- Managing assigned tasks, contributing to successful, high-quality, and timely execution
- Ensuring correct filing and document management procedures are followed
- Working with the writing team, setting up and updating project timelines based on agreed process and templates
- Monitoring timelines and tracking project milestones
- Effectively communicating actions and contributions to task management to the wider internal team, as appropriate
Finance and resource management
- Timely and accurate support with assigned aspects of project finance, to include scopes of work, work orders, change orders, reconciliations, and invoicing
- Tracking and flagging out-of-scope working
- Completing financial trackers
- Liaising with the client finance admin team
- Able to attend client calls and accurately capture information relating to specific projects/areas of responsibility
- Support completing FL spreadsheets where requested
Client management and project scoping
- Ensure client briefing documents are completed and saved appropriately
- Support SPM and SPL in tracking actions for allocated tasks
- Follow client finance management processes
- Follow client company processes, and ensure updates are made when requested
Mentoring, training, and wider responsibilities
- Take responsibility for personal development, working with line manager to set personal objectives and proactively manage growth
- Take on feedback and actively contribute to training opportunities
- Provide proactive, constructive feedback on the performance of colleagues
- Support senior team members with new/organic business
- Follow company procedures
- Ensure professional and efficient communication
- Build knowledge of the fundamental principles of industry guidelines
Company and team vision
- Work with consideration of how account activities align with company goals.
- Consider and promote adherence to our values (see below).
Aspire Scientific: Vision and Values
Culture
- We care for our team by fostering a people-first culture of trust, transparency, and flexibility that actively encourages a healthy and sustainable work–life balance.
Talent
- We recruit, invest in, and retain outstanding people. We provide the resources and ongoing training and development opportunities to nurture talented, stable teams who excel at what they do.
Excellence
- We develop successful client partnerships through excellence in medical writing and communication, underpinned by therapy area knowledge, industry expertise and a commitment to best practices.